Avoid Using Email for Exchanging Confidential Documents

Email has become the de facto way to communicate information quickly, efficiently and cost-effectively. It’s a convenient and quick alternative to traffic jams, delays in postal delivery as well as fax machine malfunctions and crowded telephone lines. However, when it comes to sharing confidential documents, the convenience of email hides the risks inherent in email.

Once your sensitive Learn More data has left your server, there is no way to control where it goes and whom it is visible to. Even even if your email is encrypted, providing an extra layer to security, it will not safeguard you from «man in the middle» attacks.

It is best to choose a third-party that specializes in secure document exchange. This will ensure that your customer’s confidential documents will never fall into the wrong hands. Secure document exchange lets you track the editors and users of your customer’s personal data.

If you have to send confidential information to a third party, best practices and a supportive NDA will help you to manage the dangers. For example limit the amount of identifiable information items you share to the minimum required to complete your work and avoid putting them in multiple emails. Use a password-protected document instead of putting it in an email. You can also include a confidentiality statement in your emails. Whatever method you decide to use, make sure you clearly define your expectations in your NDAs to the recipients of confidential information.